Analyzing Rule 40’s Restrictions on Using Athletes in Olympic Sponsorship at Rio 2016

This intervention considers changes to Rule 40 of the Olympic Charter during the 2016 Summer Games. It compares predictions made prior to the Games relating to legal issues in Olympic sponsorship and ambush marketing with what was observed on-site and what occurred online pertaining to legal issues in sponsorship at Rio 2016. Using examples from the United States and efforts by the USOC to enforce Rule 40, the author considers how Olympic officials have shifted their emphasis toward regulatory efforts aimed at athletes, such as through a relaxed Rule 40, rather than via traditional brand-protection efforts. The implications of this change are suggested in the context of the Olympic legal and business environment.

marketing (McKelvey & Burton 2016), industry veterans in global sponsorship began to express concerns about how Rule 40 would be implemented during Rio 2016. As noted by Cole (2015) well ahead of the Games, ' continued ambiguity on Rule 40 in particular is creating much uncertainty, and sadly will open the doors further to ambush marketing. This will become detrimental to the interests of sponsors and ultimately, with the added commercial stress, the interests of the athletes'. Moreover, and specific to the legal concerns involving athletes' personal sponsorships, Cole (2015) noted that providing clear guidance to sponsors on the application of Rule 40 had become 'more a case for the legal profession rather than the marketing experts'.

Relaxing the Rule and Pre-Games Early Insights
In relaxing Rule 40, Olympic officials and NOCs had laudable goals in mind, such as creating new sponsorship opportunities for athletes as well as not wanting to disrupt ongoing marketing campaigns that were unrelated to the Games. The relaxation of the rule was seen as a 'victory for American athletes' (Mackay 2015) as the changes ' address[ed] the dissatisfaction of athletes but also protect[ed] the rights of the Olympic rights holders' (Costa 2016). Despite this rosy outlook, however, there were legitimate legal and financial risks if the contractually promised exclusivity to the Olympic Partner (TOP) sponsors programme began to erode as a result of the rule change (Grady and McKelvey 2015). Prior to the start of the Rio Games, John Lewicki, who oversees global Olympic sponsorship deals for McDonald's, commented: 'If we find Rule 40 impacts the value of our sponsorship, we could always go back and renegotiate for the future' (Baker 2016). Notably, the changes to Rule 40 created new legally permissible avenues for brands to conduct sponsorship activities around the Games that would otherwise have been prohibited during Rule 40's strict 'blackout' period. Relaxing the rule was an Olympic-sized gamble, to say the least.
A key rationale for relaxing the rule was to support athletes' rights and to serve ' as a way to help athletes potentially generate additional financial support' through increased sponsorship opportunities (Penny 2015). Yet, the relaxed rule did not create the kinds of opportunities that the IOC may have envisioned and ultimately blunted the wider impacts of the relaxed rule. Instead of creating 'new' sponsorship opportunities, particularly for lesser-known athletes in need of sponsors, the practical reality of satisfying the strict waiver criteria created a confusing process, which included submitting plans eight months in advance for a nationwide or even global marketing campaign for an athlete who may not even have qualified for Rio 2016. This precluded almost all but the most powerful global brands from taking full advantage of the ability to feature Olympic athletes during the Games. Prominently led by Under Armour's video advert featuring Michael Phelps, these early campaigns foretold more aggressive marketing efforts to come featuring athletes because of the rule change. Still, in the United States, while the majority of brands (which were often the direct competitors to official sponsors) seeking Rule 40 waivers were approved (Baker 2016), not all brands chose to run their campaigns or they ran scaled-back efforts.
Additionally, although there was not the vocal activism by athletes seen during London 2012, there was still notable frustration by athletes prior to the start of the Games about what they could post related to their personal sponsors. For example, athletes tweeted about it being the last day they could say 'thanks' to their sponsors before the Rule 40 blackout began (Li 2016). Thus, while relaxing Rule 40 promised new flexibility so long as no Olympic connection was made to a non-Olympic sponsor, participating athletes still seemed resistant to efforts to regulate their social media posts. This response is generally consistent with the stiff resistance to social media regulation of athletes as seen at London 2012 (Grady, Ballouli, Pressley, & Moorman 2013). As the blackout period officially began on 27 July, athletes soon shifted to tweeting about their personal sponsors, sometimes in cryptic ways (Chavez 2016), to avoid contravening Rule 40's prohibition on creating an unauthorized Olympic connection. Cynicism aimed at the unfairness of Rule 40 still persisted, and the sentiment behind #WeDemandChange seemed renewed, albeit on a lesser scale (Shergold 2016).

Games-Time Observations and Legal Implications
Based on observational research by Grady and Carson (2016) conducted in Brazil and discussed below, once the Games were underway and the Games period blackout was in full effect, approaches for traditional advertising media and new media diverged. Official sponsors began to exploit the exclusive marketing space reserved to them as per their rights agreements while non-affiliated brands sought to exploit their new-found freedom their freedom via their Rule 40 waivers.
On-site in Rio, official sponsors had maximum opportunities for sponsorship activation and were afforded the contractually promised exclusivity within and surrounding Olympic Park (i.e., the traditional ' clean' zones). Official sponsor activation also occurred at the international airport and at major fan hubs that were designed to attract local residents as well as global fans, similar to what was present during the World Cup 2014. Non-affiliated brands activated in less direct ways-for instance, by featuring their sponsored athletes in beach workouts with fans and setting up temporary gyms along the beaches-but fan engagement was left mainly to social media. Thus, no clear impact of the Rule 40 change was observed through on-site advertising.
On social media, there was more variety in terms of approach and non-official brands were more aggressive in pushing Rule 40's boundaries (Grady & Carson 2016). Tweets and Instagram posts began originating from brands rather than from the athletes themselves, indicating that athletes were perhaps wary of what content they could still post within the newly interpreted rule. Major global brands posted Games-time tweets (@UnderArmour 2016a) before every gold medal swim by Michael Phelps or top tennis match by Great Britain's Andy Murray using global campaign hashtags, such as Under Armour's #RuleYourself (@UnderArmour 2016b). These brands strayed closer to the edge of the line of what was allowed, while still steering clear of using any of the Olympics' 'protected' words or the restricted trademarks. Lesser-known brands with smaller advertising budgets, such as women's sportswear brand Oiselle, went down a more creative route by using legally ambiguous event-related hashtags referencing 'the big event in Brazil' and Oiselle's CEO, a vocal critic of Rule 40 and the USOC's enforcement approach, recommended ways (Bergesen 2016) for brands to show support for their sponsored athletes within Rule 40's restrictions. For these smaller brands, at least on social media, there was more of the creativity often seen with traditional Olympic ambush marketing tactics, with brands exploiting any loopholes in the new rule.

The 'Social' Evolution of Olympic Brand Protection and the Increasing Role of Rule 40
Brand protection must necessarily evolve with each Games as well as adjust to the legal setting within the host country and to changes impacting the marketing and sponsorship landscape. Based on the initial findings of Grady and Carson (2016), some initial insights can be gleaned from what was seen on-site and online during Rio 2016 with regard to whether the relaxed Rule 40 had its primary intended effect: to give athletes more opportunities for sponsorship by removing restrictions on how athletes could be used in advertising during the Games period. The notably different (and more aggressive) approach in marketing athletes online versus on the ground provides context so that Rule 40 can be better understood. On-site in Rio, well-established advertising restrictions and ' clean zone' policies provided official sponsors with the necessary barrier to conduct their sponsorship activation involving athletes without much intrusion from rival brands. This was not unexpected as this space is traditionally controlled by official sponsors, through buying up prime advertising space in the host city or through sponsor pavilions within Rio's Olympic Park. Meanwhile, nonaffiliated brands were left looking for new ways to develop a commercial presence surrounding the event and turned their engagement efforts toward social media. Non-affiliated brands shifted their focus toward social media heavily during Rio 2016, encroaching on the digital media space surrounding the Games. Thus, as Olympic brand-protection efforts evolve to address such digital challenges, Rule 40 has now seemingly become the Olympics' primary legal roadblock to one common ambush avenue: advertising on digital and social media featuring athletes by non-affiliated brands. Yet, any strategy that relies upon regulating athletes' sponsorship activity on social media may need to be delicately managed to balance competing stakeholder interests as examples from Rio 2016 clearly demonstrated.

Enforcing Rule 40
Defining the scope of Rule 40 and understanding its nuances is a process that evolves with each iteration of the Games. However, Rule 40 enforcement proves to be a challenge and still offers non-affiliated brands sufficient legal 'grey area' in which to operate. Because Rule 40 is policed by each NOC, which is responsible for ensuring its athletes' compliance with all rules of the Olympic charter (IOC n.d.), and as each NOC's guidance about Rule 40 was slightly different for Rio 2016, it becomes harder to observe and assess how athletes were being used in sponsorship and whether such use violates Rule 40. While there were no official statements reporting that any Rio 2016 athletes were being investigated or sanctioned for Rule 40 violations by their NOCs, this is not surprising given Rule 40's narrow jurisdiction. That is, only the athletes themselves (or other accredited persons) are subject to Rule 40 and could possibly violate it, not the personal brands they endorse, which are more likely to be the source of any unauthorized advertising.
Considering the less rigid enforcement approach that was used when compared to London 2012 and recognizing that brands which received waivers weren't likely to do anything that clearly violated the terms of their Rule 40 waiver, one can question whether Rule 40 is now a rule without legal 'teeth'. Softening the rule for Rio 2016 to benefit athletes was clearly a strategic move to avoid a repeat performance by disgruntled athletes similar to that which occurred during London 2012 (Grady 2016b). But did Rule 40 in its relaxed form sufficiently close the blatant ambush marketing loophole that had existed whereby athletes can promote non-sponsor brands during the Games without much distinction, regardless of whether they are official sponsors? Alternatively, did the new process implemented open new undiscovered loopholes, such as the use of clever hashtags to easily create an Olympic connection? These still remain open questions, likely to be debated in future scholarly work. Early results paint an interesting picture of how event-specific legislation may be insufficient given changes in technology and call for more nuanced legal approaches in managing sponsorship issues going forward. Reliance on supplemental regulatory efforts such as Rule 40 and the cooperation of brands through the waiver process becomes necessary in order to achieve the Olympics' brand-protection goals.
The nature of social media may also reveal a potential shift in brands' willingness to test Rule 40's boundaries, even if they seek to avoid putting their athletes' eligibility in jeopardy. Any enforcement for infringing content will likely prove to be little deterrent to brands intent on reinforcing an Olympic connection online. This is because an offending tweet can simply be removed whereas traditional Olympic advertising campaigns displayed on billboards throughout the host city, such as Nike's 'Find Your Greatness' campaign (Sweney 2016) found throughout underground stations and online during London 2012, become much harder to scale back if deemed to be infringing.
In analyzing the campaigns that resulted from the relaxation of Rule 40, it becomes apparent that there is much less risk exposure in pushing out digital content that may be on the fringe of what is allowed, such as an Olympicthemed hashtag, than enduring both the legal and financial risk involved in designing a global campaign that purposely skirts the rules. In this way, relaxing Rule 40 and the requirements of the waiver process were effective. Campaigns by non-affiliated brands had to be approved in advance and notably provided each NOC with the chance to work cooperatively with non-affiliated brands through the waiver process, a notable contrast from the current Olympics sponsorship model. By vetting campaigns by non-affiliated brands, this also provided the Rio 2016 brand-protection team with a preview of content likely to be seen by brands without waivers, giving them more lead time to respond to unauthorized marketing activity. Similarly, from the perspective of the NOC, keen to protect the rights of official domestic sponsors, relaxing the rule not only preempted criticism in the media of overly strict brand policing aimed at athletes, it also foreclosed the need for traditional-style Olympic ambush marketing, where organizers must typically 'wait and see' what brands roll out once the Games are underway and which thus becomes much harder to stop.

Conclusion
With just a few months having passed since the conclusion of the 2016 Games, some lingering questions remain. Rule 40 was strategically applied well in advance of Rio 2016, with unified support from the IOC and NOCs, and there has been little resistance publicly to the changes by official sponsors since the Games ended. Thus, will Rio's Games signal the end of the traditional concept of ' ambush marketing' and local organizing committees' high-profile brand protection efforts, which have traditionally been grounded in intellectual property laws? Along those lines, have social and digital media so transformed the Olympic marketing space that officials must look to new legal remedies, such as Rule 40, to close any new gaps that exist? Alternatively, by relaxing Rule 40, did the IOC frame the conversation of Olympic ambush marketing in such a way that it relies less on overtly legal prohibitions, which historically have produced the most criticism? This allowed the Olympics to be seen as a dynamic operation, responsive to the changing sponsorship needs of athletes as well as being attentive to the burgeoning social media landscape that now surrounds the Games. Perhaps the answers to these complex questions cannot be found on the beautiful beaches of Rio de Janeiro but instead at the next Games in Tokyo in 2020.